Knowledge Sharing Support Award


The NSHRF recognizes that opportunities arise to share health research knowledge in new and innovative ways. The Knowledge Sharing Support Award (KSSA) is designed to support the further dissemination of completed research that benefits knowledge users and/or decision-makers within the health system.

Knowledge-users are generally identified as individuals:

  • Who are likely to be able to use the knowledge generated through research in order to make informed decisions about health policies, programs and/or practices
  • Whose level of engagement in the research process may vary in intensity and complexity, depending on the nature of the research and their information needs
  • Who may be practitioners, policy-makers, educators, decision-makers, health care administrators, community leaders, or individuals in a health charity, patient group, private sector organization or a media outlet

Decision-makers are generally identified as individuals:

  • Who are likely to be able to make use of research results through influencing or making decisions related to health policies or practices
  • Who may be practitioners, educators, health care administrators, elected officials or those who work with media, health charities, patient user groups or the private sector
  • Who may work at the local community, municipal, provincial or national level



The PI on an application must meet one of the following requirements:

  • A health professional in Nova Scotia employed by NSHA/ IWK/ provincial government department
  • A researcher with an academic appointment at a Nova Scotia university or affiliated research institution, or an appointment (with research responsibilities) at an affiliated hospital/ research centre/ institute
  • An employee of a community based organization located in Nova Scotia with a mandate related to health

If the PI does not have an academic appointment, a letter must be provided from the PI’s organization, confirming a commitment to supporting the project and providing dedicated staff time to complete the project.

Academic Appointments

The NSHRF considers the following to be academic appointments:

  • Tenured appointments
  • Tenure-track appointments
  • Probationary tenure-track appointments
  • Limited-term appointments
  • Continuing Appointment
  • Clinical scientists, clinical faculty or other appointments approved by a senior official (i.e., CEO or VP Research)

In the following circumstances, additional documentation must accompany the application in GMS:

Limited Term Appointment

  • The end date of a PI’s limited term appointment must not be earlier than the end date of the funding period and must be clearly indicated on his/her CCV.
  • The PI must also provide a letter from a senior official at their institution indicating the start and end dates of their appointment.
  • If, at the time of application, the PI holds a limited term appointment that ends prior to the funding end date, he/she is still eligible to apply. However, if the application is successful, a condition of funding will be institutional confirmation of a new appointment that extends the full length of the funding period.

Adjunct and instructor positions are not considered academic appointments.

Host institutions/organizations must be located in Nova Scotia.

Teams must have at least one investigator with an academic appointment at a Nova Scotia institution. This award is intended to support knowledge sharing within the province, though may involve national and international collaboration.

Funding Amount and Duration

A maximum of $10,000 per award will be issued for a period of one year. 

Multiple Submissions

Multiple submissions are not allowable. Principal Investigators may only submit one application.  

Dates and Deadlines

Application Criteria Available: September 6, 2018
Application Available in GMS: September 6, 2018
Deadline: October 25, 2018 - 2:00 p.m. AST
Peer Review: December 2018
Results Available: January 2019
Funds Available: January 2019

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How to Apply

Step 1: Confirm Eligibility 

Consider whether you meet the eligibility criteria (outlined above).

If applicants have any questions related to their eligibility, they are encouraged to contact the Manager, REAL Knowledge Program before submitting an application.

Step 2: Review Application Requirements

Be sure to carefully review all application requirements, as outlined in the document below:

2018-19 KSSA Application Requirements (PDF)

Step 3:
Register in NSHRF’s Grants Management System (GMS)

Applications will be submitted through NSHRF’s online Grants Management System (GMS).

In order to access the application in GMS, the Principal Investigator (PI) must create an account. For step by step instructions for creating an account, please click here.

Step 4:
Complete Application

Login to GMS to access the application, where information will be either directly entered into GMS or uploaded as PDF documents.

Application requirements are described in detail in the Application Guide below:

- 2018-19 KSSA Application Requirements (PDF)

Step 5:
Obtain Team Member Application Consent

Ensure all team members have produced their consent in GMS prior to submitting application. 

Step 6:
Obtain Institutional Approval

Ensure institutional approval is completed prior to the application deadline. (See Application Requirements for more information)
Application Support Applicants are invited to contact Manager, Research Programs, for assistance with the completion of their application.

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Review Process

  1. NSHRF staff will assess applications to determine whether they are complete and meet eligibility criteria.
  2. A peer review panel will review applications in accordance with NSHRF’s peer review guidelines and the evaluation criteria outlined below.

Assessment Criteria

The following criteria will be used by the peer review committee to assess the KSSA applications:

Project Description

Work Plan

  • Appropriateness of timeline 
  • Feasibility of project activities
  • Potential of the team to succeed in the proposed activities


  • Potential impact at the community, organization, and/or population level
  • Potential impact on informing decision making
  • Potential impact on improving the health of Nova Scotians


  • Relevance and suitability of established collaboration with knowledge users and/or decision-makers 


  • Appropriateness of budget expenses and justification  
  • Availability of in-kind contributions and other sources of funding
  • Viability of plan to sustain project past the one-year funding period, where applicable

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GMS User Guide

Please click here to download a step by step guide for applicants outlining how to navigate the GMS and Canadian Common CV (CCV).

For technical questions regarding the GMS or CCV, contact the NSHRF Help Desk at 902.424.4043 or

Additional Resources for Applicants 

To support your application writing see below some examples of past successful applications for your review.  These applications were highly ranked at peer review and comments from reviewers about why these applications were considered excellent are also included below for your reference. 


Peer Review Comments 

Brushing Up on Mouth Care: Supporting Caregiving and Oral Health from Research to Policy to Everyday Practice

Peer Review Comments

A Video Case Study: Sharing Evidence of the Impact of the ‘It Doesn’t Have to Hurt’ Social Media Initiative by Parents

Peer Review Comments

An interactive web-tool to support the development of interdisciplinary primary care teams

Peer Review Comments


Contact Information

All applicants are encouraged to contact the Manager, Research Programs with questions prior to submitting an application.